What is SharePoint Premium?

Welcome to our exploration of SharePoint Premium, Microsoft 365’s latest upgrade to its content management platform. SharePoint Premium is known worldwide for its comprehensive features, handling everything from content creation to lifecycle management and data protection with unmatched flexibility.

In addition to storing content, this platform enhances its value with strong security and organized structure. It also sets the stage for smoother integration with Copilot for Microsoft 365.

Let’s explore how SharePoint Premium can streamline your business processes and prepare your organization for better content processes.

SharePoint Premium Functionality

SharePoint Premium enhances Microsoft’s content management capabilities by integrating tools from SharePoint Advanced Management and Microsoft Syntex. This streamlined platform boosts productivity with AI-driven features for more intuitive and collaborative content handling.

Key features include:

• Versatile File Viewer: Supports annotations and comments on over 400 file types, mirroring Microsoft Office’s functionality.
• Upgraded Business Documents App in Teams: Centralizes control over essential documents like contracts and invoices, with alerts to keep teams aligned and proactive.
• Enhanced Workflow: Utilizes AI for automatic content categorization, document and video translation, and sensitive data handling.
• Seamless Digital Signatures: Integrates with Adobe and DocuSign.
• Governance Tools: Includes Data Access Governance reports and Copilot integration in the SharePoint admin center for secure and efficient content management.

What is Microsoft Syntex?

Built directly into SharePoint Premium, Microsoft Syntex further streamlines and enhances content management. Syntex uses AI to automatically organize, classify, and extract key information from content stored across SharePoint, Microsoft Teams, OneDrive for Business, and Exchange.

Syntex features:

• AI-Powered Document Processing: Automatically tags and indexes high volumes of content, integrating seamlessly into your workflows.
• Prebuilt and Custom Models: Utilize prebuilt models for common documents like contracts and invoices, or create custom models for unique business needs.
• Taxonomy and Image Tagging: Automatically tags documents and images with AI, making them easier to search and manage.
• Optical Character Recognition (OCR): Extracts text from images, making content searchable and indexable.

Is your organization ready for SharePoint Premium?

Is your organization prepared for the transition to SharePoint Premium, enhanced by Microsoft Syntex? To ensure a smooth and effective implementation, consider the following approach:

1. Plan the End State: Clearly define your objectives and the desired outcomes for integrating SharePoint Premium. This will help set a clear direction and measurable goals for the implementation process.
2. Identify Existing Content Types to Model and Processes to Improve: Conduct a thorough assessment of your current content types and workflows. Identify areas where enhanced organization, AI-driven classification, and automation can bring significant improvements.
3. Design Your Approach and Process: Develop a plan that outlines the steps for incorporating SharePoint Premium’s features into your existing systems. This should include strategies for training, user adoption, and continuous improvement to maximize the platform’s benefits.

By planning systematically, evaluating current processes, and designing a custom strategy, your organization can implement SharePoint Premium successfully. This approach will enhance content management and boost operational efficiency.

Ready to Get Started with SharePoint Premium?

Incorporating SharePoint Premium into your organization can transform your content management and operational efficiency. By leveraging its advanced features and seamless integration with Microsoft Syntex, you can enhance productivity and make more informed decisions. If you’re ready to take the next step and need guidance on implementing SharePoint Premium, don’t hesitate to reach out to us. Our team is here to help you navigate the transition and unlock the full potential of your content management system. Contact us today to start your journey towards a more efficient and secure digital workspace.

For more information on SharePoint, check out our blog on how to request files from users with SharePoint!