Mental Health Clinic Streamlines Patient Care & Operations with Power Platform, Dynamics 365 & Copilot
Business Situation
Unburdening the Care Team: Streamlining Mental Health Workflows
A mental health therapy clinic knew their care team was spending too much time on paperwork and not enough time with patients. Their processes- from referral intake to treatment completion- were fragmented, manual, and time-consuming. Valuable staff time was eaten up chasing documents, generating reports, and digging through disconnected applications for the information they needed.
Key Challenges
Excessive Paperwork: Care team spent more time on administrative tasks than with patients.
Fragmented Processes: Referral, treatment, and completion workflows were disconnected and inefficient.
Manual Operations: Staff relied on time‑consuming, manual steps to manage patient information.
Document Chasing: Team members spent valuable time searching for and gathering required documents.
Disconnected Systems: Information was scattered across multiple applications, slowing access and decision‑making.
Business Solution
Kumo Partners partnered with the clinic to design and implement an end-to-end solution that transformed the entire client experience using Microsoft's Power Platform, Dynamics 365, and Copilot:
- Referrals are now automatically triaged and routed into the right Dynamics workflows.
- Patient progress is tracked through a fully digital system built on Power Platform.
- Key treatment milestones trigger automatic PDF summaries delivered to patients and care coordinators.
- Front office staff can securely access and search patient data using Microsoft Copilot.
- Clinicians walk into sessions with a full, up-to-date treatment history at their fingertips via integrated dashboards.
By blending automation, AI, and centralized data visibility, we created a seamless, intelligent system that empowers both the clinical and administrative sides of the practice.
BEFORE
Manual and Outdated Apps, Tools, Processes
AFTER
Modern and Automated Solution
Business Results
Empowered Teams, Better Care
The clinic’s staff now spends less time wrangling admin work and more time delivering care. Clinicians are better prepared, front office staff is more efficient, and clients enjoy faster, clearer communication. The entire treatment journey- for both staff and patients- is smoother, more connected, and more effective.
